After Hours Property Damage

Tabletop Exercise #3

After Hours Property Damage

Tabletop Exercise #3

Unexpected spring storm causes property damage over the weekend. What do you do?

When: March, Monday Morning

Where: High School

Incident: During a long holiday weekend, storm activity occurred around the state causing blowing snow and freezing temperatures. Staff returned to the building on Monday morning. Custodians noticed some water on the wood gym floor and cleaned up the surface without reporting it.

What was the response?
The building was not checked during the storm over the long weekend. Although the custodial staff discovered water on the gym surface on Monday morning and mopped up the water, no further investigation or mitigation was done. Two weeks later a gym teacher noticed the buckling of the floor. The area was sectioned off and reported to administration. The principal contacted the maintenance director to come take a look. After seeing the damage, the maintenance director reported the damage to CSDSIP. An investigation determined that water had migrated through the surface of the gym floor becoming trapped between the vapor barrier and subfloor. Because the trapped water had nowhere to go, it soaked into the wood of the gym floor, causing significant warping. Because of the focus on maximizing fresh air exchange in buildings this year due to COVID-19, dampers controlling fresh air intake on the air handlers were opening more often, including during the winter storm. As a result, several of these dampers froze open allowing snow to blow into the building and cold air to penetrate further into unconditioned spaces. . The snow that blew in melted and leaked on the gym floor, damaging them severely and requiring full replacement.

Critical Thinking Questions

1.What current policies and procedures are necessary in this scenario?
2. Was the response adequate to the magnitude of the incident?
3. Is any individual or department trained on what to do in a similar scenario?
4. Would you have involved anyone else?
5. Can an operational change be made to mitigate the damage in the future?
6. What lessons can be learned from this scenario?
7. Are the right employees adequately trained on the use, operation, and functions of building
systems?

Conclusion

Winter and Spring storms are commonplace in Colorado and can bring about damage. Having an effective plan in place can drastically change the outcome of a situation. Please reach out to CSDSIP to talk through this tabletop exercise or to answer any questions that may arise out of the completing this exercise.
Join us next time for another tabletop exercise.